Why SAP authorizations can pose challenges for you

Whether SAP S/4HANA migration, SAP Fiori or general authorization problems – there are many situations in which companies should deal with their roles and authorizations

Authorizations in the context of the SAP S/4HANA migration

Adjustments when working with SAP Fiori interfaces

General problems with roles and authorizations

Do any of these authorization scenarios apply to you?

An efficient authorization and role concept forms the basis for the secure and smooth operation of your SAP systems. It is therefore essential to continuously deal with roles and authorizations and to adapt the existing structure to new requirements and changing framework conditions.

There are currently three main scenarios that affect the authorization structure of companies and require a thorough review:

SAP S/4HANA migration
When moving to SAP S/4HANA, the differences in the authorization concepts between SAP S/4HANA and earlier ERP versions of SAP must be taken into account – to ensure smooth access for users.
Use of SAP Fiori user interfaces
To be able to use the modern and intuitive SAP Fiori interfaces, users also need access to the front-end server. This access is controlled via Fiori roles.
General authorization problems in daily practice
SAP users are often slowed down in their work by missing authorizations, which costs them a lot of time and nerves. How can this be prevented? With the right authorizations that allow tasks to be completed effectively and do not grant unnecessary access to sensitive data.

No matter what challenges you have with regard to roles and authorizations – as experienced experts in Identity & Access Management, we take care of them and ensure that your SAP systems function securely and efficiently.

Your contact person

Marius_Carl_neu_400x400px

Marius Carl

marius.carl@ibsolution.com

+49 7131 2711-3000

We will guide you on your way to an effective role and authorization structure that fits your systems and processes. In workshops, we develop the right concepts with the involvement of the business departments so that your employees can access all the functionalities and data relevant to them.

Authorizations in the context of the SAP S/4HANA migration

SAP S/4HANA brings with it various new processes and technologies that did not previously exist in this form in SAP ERP. This is also associated with differences in the authorization concepts between SAP S/4HANA and previous ERP versions of SAP, which must be taken into account to ensure smooth user access.

Given the many innovations associated with SAP S/4HANA, companies cannot avoid revising and adapting their authorizations as part of the SAP S/4HANA implementation.

Because SAP S/4HANA is a comprehensive system that covers various business processes and functions, it is important to control access to these functions based on the roles and responsibilities of users. It can be challenging to set the right permissions for each user and ensure they have appropriate access rights to perform their tasks effectively without granting unnecessary access to sensitive data. It is usually a good idea to analyze the current situation in advance of the SAP S/4HANA migration with the help of an authorization check and derive insights for the future authorization concept.

Challenges with authorizations in SAP S/4HANA | IBsolution

Blog

Why authorizations in SAP S/4HANA can cause problems

The migration to SAP S/4HANA brings with it certain challenges in terms of roles and authorizations. We provide an overview of why authorization management is so fundamental when moving to SAP S/4HANA and how you can overcome these challenges.

SAP S/4HANA and authorizations | IBsolution

Blog

What changes in authorizations with SAP S/4HANA

SAP S/4HANA brings with it various new processes and technologies that did not previously exist in this way in SAP ERP. In addition, there are also differences in the authorization concepts between SAP S/4HANA and previous ERP versions from SAP that must be taken into account to ensure smooth user access.

Redesign or migration?

SAP authorizations in SAP S/4HANA

SAP authorizations are usually created and maintained over years or even decades with great effort. The simplification of processes in SAP S4/HANA leads to the loss of frequently used transactions, which are replaced by new Fiori apps. IT managers rightly ask themselves whether and how they can efficiently transfer authorizations to SAP S/4HANA.

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Transactions SU24 and SU25

Default values and profile generator for SAP authorizations

SAP authorizations are often developed without the adjusted default values of transaction SU24. As a result, the profile generator (SU25) cannot develop its full potential. The biggest advantage of the authorization default values with regard to SAP S4/HANA is the reduced effort required for reworking the authorizations of the roles.

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Authorizations in SAP S/4HANA | IBsolution

Webinar

Why business departments should deal with authorizations in SAP S/4HANA

Missing authorizations lead to frustration when carrying out daily tasks, while authorizations that are too far-reaching represent a potential security risk – a situation that companies must face at the latest with the move to SAP S/4HANA. We give you an overview of how to deal with authorizations in the context of SAP S/4HANA.

Watch now (in German)

Adjustments to the authorizations for the use of SAP Fiori user interfaces

SAP Fiori offers modern user interfaces and creates a uniform user experience across all SAP applications and various company processes. Functions that were previously mapped in classic SAP transactions are being transferred to Fiori apps, whereby several transactions can be bundled in one Fiori app, for example. This in turn has an impact on authorizations.

With regard to SAP Fiori, it is necessary to maintain both back-end and front-end authorizations in order to ensure effective access control and security in SAP Fiori environments.

Only by maintaining the authorizations in the back-end and front-end can it be ensured that users can access the required functions and data. The back-end authorizations refer to the access controls to business data and functions stored in SAP systems such as SAP S/4HANA or SAP ERP. These authorizations control which data and functions a user can see and execute in the system. Front-end authorizations, on the other hand, relate to the access controls for the user interface and the applications that can be accessed via SAP Fiori. These authorizations determine which Fiori apps and functions a user can see and execute on the user interface.

Consistent user experience

SAP Fiori

The goal of SAP Fiori is to create an intuitive, easy-to-use user interface for all SAP applications. It is not only about eliminating the need for change with a consistent user experience, but also about saving time by eliminating the need to navigate unnecessarily complex and non-intuitive user interfaces.

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Webinar

New tools for SAP Fiori

Find out which new SAP tools will help you to identify new Fiori apps based on previous transaction usage. In this way, it is possible to replace transactions with apps. You will also learn about the new structure in the Fiori Launchpad.

Watch now (in German)

Increase productivity and save time

SECMENDO.selfservice

Processing authorization requests and managing access is complicated and time-consuming. With SECMENDO.selfservice, you offer your employees the opportunity to request, approve and manage authorizations themselves via user-friendly self-service interfaces based on SAPUI5 and SAP Fiori 3.0.

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General problems with roles and authorizations

Authorizations play a crucial role in the context of SAP systems. They ensure that users can access the right functions, transactions and data to perform their tasks effectively. Conversely, improper authorization concepts lead to delays in business processes – and to resentment among the employees and customers concerned. Having to apply for authorization to access a certain application or data first costs time and nerves.

Incorrect authorizations have a significant impact on the security, integrity and functionality of SAP systems. It is therefore important that companies take a close look at their authorization structures in order to identify and rectify errors.

Authorizations and their concepts in SAP systems are constantly subject to organizational, functional and technical adjustments. It is therefore essential to regularly examine the existing authorization concept and check whether it still meets current requirements. This assessment also includes the question of the extent to which the concept already takes current best practices into account.

Modern and efficient authorization concepts

Redesign of SAP authorizations

We examine your existing authorization concept and analyze possible areas for action. Depending on the results and the state of your authorization structure, we develop an individual roadmap to transform your roles into a modern and sustainable authorization concept.

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Konflikte in Berechtigungen vermeiden | IBsolution

Blog

How to avoid conflicts and risks in authorizations

SAP Access Control and SAP Cloud Identity Access Governance (IAG) address the management of users and authorizations in compliance with rules and with as little risk as possible. While SAP Access Control is an on-premise solution, SAP IAG is available as a cloud service on SAP Business Technology Platform.

Managing user access

SAP Authorization Management

Authorizations in SAP systems form the basis for Identity & Access Management. They give users access to the applications they need to carry out their tasks. As technical and organizational requirements are subject to change, SAP authorizations must be regularly checked and updated.

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You would like to learn more about how we can support you with your SAP authorization challenges?

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